Online Registration
Design your own registration form. Actiolife handles the rest.
Unlimited fields, custom field types, and flexible approval flow. Every registrant flows directly into your guest list β invitation sent automatically, ready for RSVP and check-in. Publish on an Actiolife page or embed on your own site via iframe.
Two modes, one guest list
Whether you share a link or embed a form, every registration ends up in the same place β your Actiolife guest list. No imports, no manual transfers, no duplicate records.
Actiolife-hosted registration page
A complete page hosted by Actiolife. Includes your event cover image, name, date, location, description, and rules β with your custom registration form embedded. Create multiple forms per event for different audiences or registration stages. Share each form's link directly: social media, email, WhatsApp, bio links. No website needed.
iframe form for your own website
A clean, minimal form with no header, no footer, no Actiolife branding. Designed to be embedded into your own event page via iframe. It inherits naturally into your site's design. One code snippet, paste and done.
Build the form your event actually needs
Every event is different. Actiolife's form builder lets you create a registration form with exactly the fields you need β no more, no less. Give the form a name, add fields one by one, choose the field type for each, and publish.
Short text
Single-line text input. For names, titles, company names, or any brief answer.
Long text
Multi-line text area. For notes, dietary requirements, special requests, or open-ended questions.
Email address field with format validation. Required for sending confirmations and invitations.
Phone
Phone number field. Used for SMS campaigns and on-site communication.
Radio (single choice)
Single-select from a list of options. For session preference, meal choice, T-shirt size, or any exclusive selection.
Dropdown (select)
Dropdown selection from a predefined list. Ideal for longer option lists where radio buttons would take too much space.
Each field can be marked as required or optional. Fields can be reordered at any time before publishing. Unlimited fields per form.
You're always in control
Set a capacity limit
Define the maximum number of registrations. When the limit is reached, the form closes automatically. No manual monitoring needed.
Close registration anytime
Need to stop registrations before hitting capacity? Close the form with one click from your dashboard. The form immediately shows a closed message to visitors.
Watch registrations come in live
Your organizer dashboard updates in real time as registrations arrive. See who just signed up, export the full list as Excel or CSV at any time.
Set a closing date
Define a specific date and time when registration closes automatically. The form stops accepting new submissions at exactly that moment β no manual intervention needed.
Choose what happens when someone registers
For each form, you decide what happens the moment a registration is submitted. Three options:
Auto-transfer to guest list
The registrant is immediately added to your guest list as a confirmed record. No review needed. Best for open public events where all registrations are accepted.
Pending approval
The registration is held in a pending queue. You review each submission and approve or reject it. On approval, the record is added to the guest list. Best for capacity-limited or invite-only events.
Auto-transfer & send invitation
The registrant is immediately added to the guest list AND their personalized digital invitation is sent automatically β with event details, navigation, Apple Wallet, and entry QR code. Zero manual steps from registration to invitation.
The approval workflow is set per form, not per event. You can run multiple forms for the same event with different approval settings.
What registrants see after submitting
Define a custom confirmation message for each form. This message appears immediately after the registrant submits their form β before any email is sent. Use it to set expectations: tell them what happens next, when they'll hear from you, or any important information they need right away. The message supports rich text β headings, links, and formatted content.
Example confirmation message
Thank you for registering!
Your registration has been received.
We will review your application and send your invitation within 2 business days.
Questions? Contact us at [email protected]
Multiple forms for the same event
You can create multiple registration forms for a single event. Each form is independent β it has its own fields, its own approval workflow, its own closing date, and its own confirmation message.
Use cases: β A public form for general attendees and a separate form for press or VIP registrations β A first-round form collecting basic details, followed by a second form for session selection β Different forms for different ticket categories or event days
Each form generates its own Actiolife-hosted page and its own iframe embed code. Share or embed them independently.
General + VIP forms
Different forms, different approval flows, same event.
Multi-stage registration
First form collects basics. Second form handles session or preference selection.
Embed anywhere
Each form has its own iframe code. Embed on any page of your website independently.
Registration is just the beginning
Every registrant automatically becomes a guest record in Actiolife. From that moment, the full platform is available: send a confirmation, follow up with an invitation, collect RSVP, and check them in on event day.
Confirmation email sent automatically
The registrant receives a branded confirmation email the moment they submit the form. No manual action needed.
Approval & confirmation
Depending on the form's approval setting: the registrant is added instantly, held for your review, or added and sent their digital invitation automatically.
Ready for invitation & RSVP
Add the registrant to an invitation campaign or RSVP flow with one click. Their data is already there.
Check-in on event day
The registrant receives a QR code. On event day, staff scans it. Badge prints. They enter. All tracked.
Related features
Start collecting registrations today.
Set up your registration form in minutes. No website required.