Exhibitor Lead Management
Stop collecting business cards. Start capturing leads.
Every visitor at the event already has a QR code on their badge. Your staff scans it. Their contact details, product interests, and your notes land instantly in your lead pool β ready to export after the event.
The business card problem
How it works today
- β Staff collects hundreds of business cards over two days.
- β Cards get lost, bent, left in jacket pockets.
- β Back at the office: someone manually types every card into the CRM. Takes days.
- β No record of what the visitor was interested in. No notes from the conversation.
- β By the time follow-up happens, the visitor has already forgotten who you are.
With Actiolife
- β Staff scans the visitor's badge QR with their phone. Contact details captured instantly β no typing.
- β Select which products or service categories the visitor showed interest in.
- β Add a note from the conversation β or leave it blank.
- β Lead appears in your company panel immediately. Your whole team sees it in real time.
- β After the event: download the full lead list as Excel. Ready for your CRM.
From badge scan to CRM-ready lead in seconds
Define your products & services
Before the event, add your product groups or service categories to your company panel. These appear as selectable options when your staff scans a visitor.
Scan the visitor's badge QR
Your staff opens the Actiolife scanning screen on their phone. The visitor presents their badge. One scan β visitor's name, company, title, email, and phone are captured instantly.
Select interests & add a note
After scanning, staff selects which of your product or service categories the visitor expressed interest in. Optionally adds a note from the conversation.
Lead appears in your panel instantly
The lead is visible in your company panel immediately β with full contact details, selected interests, note, scan time, and which team member captured it. Multiple staff members can scan simultaneously.
Export and follow up
Download your complete lead list as Excel or CSV. Every lead includes: name, company, title, email, phone, product interests, notes, scan timestamp, and the team member who captured the lead.
Consent-based by design
Visitors at Actiolife events carry a badge with their QR code. When a visitor approaches your stand and chooses to share their information, they present their badge for scanning. The act of presenting the badge is the consent β no separate form, no friction, no awkward moment. Visitors who don't want to share simply don't present their badge. All data collected through Actiolife is tied to a registered visitor record β no anonymous or unverifiable contacts.
Every lead in your export is a real, verified person who chose to share their information with you.
Everything in one place
Real-time lead feed
See every lead as it's captured β name, company, interests, note, and who on your team scanned it.
Multi-user access
Your entire stand team uses the same company account. All leads from all staff members appear in one panel.
Product & service categories
Define your offering before the event. Filter your lead list by product interest after.
Notes per lead
Add context from the conversation. Know exactly why this person is a hot lead when you follow up next week.
Excel / CSV export
One click. Full lead list with all fields. Import directly into your CRM.
Built for any event with exhibiting companies
Trade fairs & expos
The classic use case. Multiple stands, thousands of visitors, two days to capture as many leads as possible.
Congresses & conferences
Sponsor and exhibitor stands at academic or professional congresses. Capture leads from delegates between sessions.
B2B networking events
Any event where companies meet potential clients, partners, or distributors face to face.
Product launches & showrooms
Capture interest from everyone who attends your product demonstration or showroom event.
Up and running before the event starts
Register your company
Create your company account on Actiolife. Takes minutes. No technical setup required.
Define your products
Add your product groups or service categories. These appear as options when your staff scans visitors.
Start scanning at the event
Your team opens the app, scans visitor badges, logs interests and notes. Leads appear in your panel in real time.
Related features
Your next event. Zero business cards.
See how Actiolife lead capture works for your stand.